It is IPE’s utmost concern to constantly improve its services in order to best meet the needs of its Clients. To this end, IPE may collect and store certain information, including personal data. IPE takes the protection of your personal data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data are collected, processed and stored to meet legal requirements and IPE’s data protection standards.
It will be difficult for IPE to provide you services if you refuse to allow IPE to process your data. For this reason, by providing personal data to IPE, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement or cannot form a legally binding contract, IPE would not be able to process your personal data.
- What personal information do we collect?
When registering or enquiring on our Site you may be asked to enter your name, member name, email address, mailing address, phone number, payment information or other details to help you with your experience.
When you browse our Site, we also automatically receive traffic data registered by the hosting servers, cookies that may share some personal data and your computer’s internet protocol (IP) address. We also use information offered by other external services of traffic analysis, such as Google Analytics. Participants at events organized by IPE; Users of IPE’s or Client’s websites; and third parties (such as online service provider or single sign on authority).
Following the reception of the data, an electronic profile is created in IPE tools for each person or entity (the “Contact Profile”).
The Contact Profile may contain but is not limited to:
- Date of birth
- Phone numbers
- Email addresses
- Organization or company of employment and/or job title
- Field of activity and/or interest
- Credit card references/numbers
- Other communicated preferences
- Passport and
- Visa details
- When do we collect information?
We collect information from you when you register on our Site, place an enquiry, subscribe to a newsletter. Also, we may collect information automatically as you navigate through the Site or through other people when you use services associated with the Site.
- How do we use your information?
We may use the information we collect from you for the following main purposes:
- To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
- To operate the Site and provide you with services described on it, like to verify your identity when you sign in to Site, to process your transactions made on Site, to respond to support tickets and offer customer services.
- To provide you with updates, promotions and marketing information about products and services.
- To improve the quality of our website and products.
- For internal record keeping and statistical purposes.
- To administer a contest, survey or other Site feature.
- To ask for ratings and reviews of services or products.
- How do we protect your information?
Your personal information is stored on secured servers and networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.
All financial transactions are processed through a payment gateway provider and are not stored or processed on our servers.
- Use of ‘cookies’
Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information.
Cookies do not include any Personal Data. Cookies can be “persistent” or “session” cookies.
- to enable certain functions of the website,
- to provide analytics,
- to store your preferences ad personalize the content,
- to improve the user experience
- to enable advertisements delivery, including behavioural advertising
- to share on social networks
We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:
We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
In addition to our own cookies, we may also use various third-parties cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.
What are your choices regarding cookies
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to delete or turn off all cookies. You do this through your browser settings.
If you disable cookies installation or you delete cookies from your computer’s hard disk you may be unable to use some of the features of our website, products and services.
- What is the duration of storage of your data?
General and personal data will be kept by IPE only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements under applicable laws or with inquiries from Clients on past events. IPE will retain general and personal data during a maximum period of five years if no specific legal requirement. For applicants, the data will be retained for a maximum period of 2 years.
You may cancel/delete your IPE account by sending an email to our Data Protection Officer: Plus@InfoPlusEvents.com
- Location of storage and controller of data base
The Contact Profiles that IPE maintains are stored in a cloud-based central databases at third-party providers’ location in Europe, United States and Asia. Third-party providers have signed our dedicated data protection clauses.
Any transfer of your Data outside the European Economic Area shall only take place with appropriate safeguards in place, such as contractual terms in compliance with applicable data protection laws and regulations.
- Your duties
You must ensure that the data you provide us with are:
- Truthful and
- Compliant with any applicable laws.
In particular, since IPE will mainly use email communications with you, you are required to notify us of any modification of your email address.
- Transfer and communication of data
9.1 In general: IPE is with offices Dubai, Oman and Canada. Your personal data may therefore be transferred to and outside of our operating area, including in countries whose data protection laws may be different from, and less stringent than, those in your country of residence. You hereby agree and give your consent to IPE to transfer and communicate your data as follows:
- Transfers within the IPE group:
Transfers are made throughout IPE and its subsidiaries to support its activities and/or services.
- Transfer to third-parties:
IPE works with certain third parties to obtain support services in connection with travels, meetings and events services and/or other IPE services to its Clients, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, badge provider and, in some cases, personal data will be shared with these third parties in order to pursue IPE’s mission and goals. IPE may also transfer personal data to third parties at the request of its Clients. For example, to sponsors and exhibitors or to other third parties for data consolidation or emergency tracking services. IPE may transfer your data to third parties for promotion and marketing purposes as outlined under 3e) above. IPE may also transfer your data to a third-party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of IPE business, assets or stock (including in connection with any bankruptcy or similar proceedings). Prior to a transfer, third-parties (except for travel suppliers and authorized transfers such as within the EU) are required to sign a data transfer agreement with IPE that requires them to follow the applicable data protection laws.
- Regulatory transfers:
IPE may be required by law to transfer data to governments and regulatory and/or supervisory authorities.
9.2. Electronic transfer of data: If you visit IPE’s website your data will be transported via an open publicly accessible network. The data might therefore be transmitted across national borders even if you and IPE are located in Dubai. This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future business relationship between you and IPE.
Furthermore, you are notified that information you transmit or allow to be transmitted to you by IPE via an electronic medium, in particular via e-mail, SMS, contact forms, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future business relationship between you and IPE.
If you provide IPE with personal information, your personal data may be transferred by IPE to countries whose data protection laws may be different from, and less stringent than, those in your country of residence as set forth above. Your personal data may in particular be transferred to the United States. You are hereby notified that your personal data might be accessed by governmental authorities in such countries (in particular by US authorities).
- Security and organizational measures
To ensure the safety of your data on IPE’s website and systems, IPE has implemented appropriate technical, contractual, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect.
Only authorized IPE staff, third party companies’ (i.e. service providers) staff or our Clients’ authorized staff (who have contractually agreed to keep all information secure) have access to your personal data. All IPE staff who have access to your personal data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your personal data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your personal data to make sure these data remain secure.
- Your rights
In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority.
Under certain conditions you also have the right to have your personal data that is stored by IPE blocked and deleted, unless IPE has to keep these data for legitimate business or legal purposes. For more information, you should contact the Data Protection Officer at the above-mentioned e-mail address
To contact IPE with questions or issues about IPE’s data processing, you should contact the Data Protection Officer at the following e-mail address: Plus@InfoPlusEvents.com
As per GDPR requirements, IPE gives you many choices regarding IPE’s use and disclosure of your personal data for marketing purposes (right to be forgotten, to modification, to limitation…). By contacting the Data Protection Officer at the above-mentioned e-mail address, you may opt-out from receiving future electronic marketing messages from IPE and request that we not share your personal data with unaffiliated third parties for their marketing purposes. IPE will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out as described above, IPE will not be able to remove your personal data from the databases of unaffiliated third parties with which IPE has already shared your personal data (i.e., to which we have already provided your personal data as of the date that we implement your opt-out request). Please also note that if you do opt-out of receiving marketing-related messages from IPE, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.
This Statement may be revised and updated by IPE from time to time to comply with statutory data protection and privacy laws. IPE will post any statement changes on its website and, if the changes are significant, IPE will send a notice to the e-mail address provided in your Contact Profile.
If you need further assistance, please contact our Data Protection Officer at Plus@InfoPlusEvents.com using the Subject Line of your Email as: GDPR
End of IPE GDPR Policy Document